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EVENT & rIDER INFO

Everything you will need to know about Around the Pot 

and the Swellendam region.

OVERVIEW & FACTS

Date: Saturday 26/ 27 July 2024

Distances: 200Miler | 100Miler | 60Miler | 25 Miler

Where: All 4 races will start and finish at the Swellendam Showgrounds.

GPS Coordinates: 34*  1.683' S  | 20* 26.546 E

Format: Solo, Teams of 2, Teams of 3 and Teams of 4

ENTRY FEES

200MILER / 321KM

Solo  - R1450

Teams of 2 - R2600

Teams of 3 - R3900

Teams of 4 - R5200

The minimum age for the 200 miler event is 19 years old, in accordance with the Cycling South Africa MTB rules and regulations.

100MILER / 160KM

Solo  - R1150

Teams of 2 - R2100

Teams of 3 - R3150

Teams of 4 - R4200 

The minimum age for the 100 miler event is 19 years old, in accordance with the Cycling South Africa MTB rules and regulations.

60 MILER / 98KM (SHORTCUT OVER THE FERRY)

Solo  - R800

Teams of 2 - R1400

Teams of 3 - R2100

Teams of 4 - R2800

The minimum age for the 60 miler event 19 years old, in accordance with the Cycling South Africa MTB rules and regulations.

25 MILER / 40KM (CHICKEN RUN)

Solo  - R450

Teams of 2 - R800

Teams of 3 - R1200

        Teams of 4 - R1600

The minimum age for the 25 miler is 15 years old, in accordance with the Cycling South Africa MTB rules and regulations.

Online entries will close at midnight on Wednesday, 24 July 2024 , or when the event limit of 2000 riders has been reached. 

PLEASE NOTE:

- Around the Pot is a Cycling South Africa sanctioned event. Riders will need to purchase a R50 day license if they do not have a year license. 

- E-bikes are permitted on all distances, there is no separate E-bike category and they will not be eligible for podium prizes. 

​REGISTRATION:

- Registration for all four distances will take place on Friday, 26 July 2024 from 12:00 - 21:00 (Registration for the 200 miler closes at 20:00) at the Swellendam Show Grounds.

- There will be a late registration option available on Saturday, 27 July between 05:00 - 06:30 (100 miler/60 miler/25 miler ONLY).

- Each rider will receive a goodie bag at Registration

Please collect and hand in your team support box at Registration

- Please make sure you have collected your support vehicle sticker with registration.

ENTRy process

- All Entries and Garment sales will be open from 2 February 2024. 

- All Garment sales and orders will Close on Sunday 30 APRIL 2024

- Garments will be available on race day to purchase.

NO LATE OR ON RACE DAY ENTRIES 

CANCELLATIONS

- 95% if the event is cancelled due to Covid19 related issues if you have entered for the 2023 event. 

- 75% of entry fee is refunded if cancellation is done in May and earlier;

- 50% of entry fee is refunded if cancellation is done in June 
- 0% of entry fee is refunded if cancellation is done in July    (if at this late stage your partner cannot participate anymore, you will be allowed to do a late substitution, or partake as a single rider.  You will be allowed to collect your partners’ race pack.  PLEASE hand in the unused bike number-board. Inform the entry office if you will be a single rider and with what other team you will slot in.
– Under no circumstances will an entry be rolled over.

​​

SUBSTITUTIONS

Substitutions can be done as follows:

Email event management with existing and substitute participants ID No.

Also add his/her name and new email address.

The administrative cost of a substitution before closing date is R 150; and the substitution will not reflect until such payment has been made.

Once you have made the substitution payment, you will receive a new email confirming the new rider. If you have not received the mail, contact the event management.

Cyclists who have entered and paid, but cannot participate in the ATP Event, for whatever reason, must inform the Event Management. No cyclist is allowed to participate under the name of another participant. Such action will lead to immediate disqualification.

Please note that all team participants, including the race organizer, will be notified of substitutions.

Please note that once a substitution is completed, the original riders’ details will not be kept for future events.

Please note ALL substitutions close on 30 June 2024 as well as changes in distances. Late substitutions/changes can then only be done at Registration @ R 200 per person.

Please note that substituted team participants will receive the clothing size of the initial participant.

 

RACE DAY INFO

The race briefing will be done at the start line 15min before the race starts, and will be available in the Event Guide.

- All finishers will receive a race medal and a finish line hamburger. 

- Post race massages can be pre-booked on EntryNinja @R300 for a 30 minute session. Om the day first come first served basis @R350 for a 30 minute session. 

 

PRIZEGIVING

Prizegiving will take place on Saturday, 27 July 2024 at 15:00.

ON ROUTE & WATERPOINTS

This route will mainly consist of fast flowing gravel/dirt roads through the rolling foothills of the Overberg.

200 Miler:

  • 200 Miler Riders (321km) will leave Swellendam at 21:00 on Friday evening.

  • The 200 mile route has 5 water points (of which 3 are official checkpoints) on route with water, energy drink and eats. ( 65km / 98km(CP1) / 158km / 199km(CP2) / 260km(CP3-ferry) 

  • At Waterpoint 5 at Malagas (260km) you will enter a neutral zone for 45 minutes. Here you will be served with breakfast and experience real Overberg hospitality. All other checkpoints will be included in your timing.

  •  At all checkpoint you will be able to meet your team support vehicle or support box. Teams without support vehicles will be able to collect their support boxes at the 3 checkpoints. 

  • Support boxes to be handed in by 20h00 on Friday. (1 hour before start)

  • Support boxes must be your own container clearly marked for which checkpoint.

  • Support boxes must be as small as possible.

  • Support boxes to be collected as from 08:00 on Sunday morning. 

  • Hamburger at the finish when you hand in your race number. 

  • Cut off time at the ferry (260km) 15h00 avg speed 14.5km/h 

  • Finish Line cut-off will be at 21h00 Saturday evening. (24hours)

100 Miler:

100 Miler Riders (160km) will leave Swellendam at 7:30am and will reach Waterpoint 1 (35km) at about 09am-9h30

  • the 100 mile route has 6 water points on route with water, energy drink and eats.(35km/65km/100km/118km/130km/145km)

  • At Waterpoint 3 at Malagas (100km) you will enter a neutral zone for 45 minutes. Here you will be served with lunch at Malagas and you'll experience real Overberg hospitallity. This is where you will meet your team support vehicle. Teams without support vehicles will be able to collect their support boxes at the water table. 

  • Support boxes to be handed in by 6:30am on raceday.

  • Support boxes must be your own container clearly marked for which checkpoint.

  • Support boxes must be as small as possible.

  • Collect boxes from 3pm after the race.

  • Hamburger at the finish when you hand in your race number.

  • Ferry cut off time at 100km 14h00pm avg speed 15.4km/h

  • Finish Line cut-off will be at 6pm (10.5hours) 15.2km/h avg incl all STOPS

60 Miler:

60Miler Riders (97km) will leave Swellendam at 8h00am and will reach Waterpoint 1 (35km) at about 9h30am

  • 60 MILER 4x waterpoints (35km/48km/75km/85km) will be stocked with good fluid supplies and some scrumptious snacks.

  • At Waterpoint 2 at Malagas (48km) you will enter a neutral zone for 45 minutes. Here you will be served with lunch and you'll experience real Overberg hospitallity. Unfortunately NO support boxes or Support vehicles for 60 MILER Riders.

  • Hamburger at the finish when you hand in your race number.

  • Unfortunately NO support boxes allowed

20 Miler:

25Miler Riders (40km) will leave Swellendam at 08:30 and will reach Waterpoint 1 (28km) at about 09h30

  • 25 MILER 1x waterpoint on route (28km) will be stocked with good fluid supplies and some scrumptious snacks.

  • Hamburger at the finish when you hand in your race number.

  • Unfortunately NO support boxes or Support vehicles for 25 MILER Riders.

​​You will have 45 minutes to eat and cross the river.

Any time over 45 minutes spent in the Malagas Neutral zone will be added to your race time.

 

Kiddies area at the finish line!

200 Miler, 100 Miler and 60 Miler routes is Cyclo Cross/Gravel Bike Friendly.

Please note this is an outdoor MTB gravel-road race. Please come prepared for all weather conditions. It can be nice and sunny, but also rainy and muddy.

ACCOMMODATION

TENT VILLAGE AT SWELLENDAM SHOWGROUNDS:

You can book a 3x3m tent with 2x Stretchers, 2x Mattresses, Bedside Table, 2x Chairs, in the tent village at the Swellendam Showgrounds. No electricity  in the tent or bedding provided - please bring your own.

R800 for one night/2 people = R400pppn (Choose Friday or Saturday Night)

R1000 for two nights/2 people = R250pppn

Parking and ablutions available at the Showgrounds.

BOOK THIS AS A MERCHANDISE ITEM WITH YOUR ENTRY!

For all other accommodation, wine and dining needs please click HERE.

WHAT TO BRING

200 Miler: Cycle light and battery pack 

100 Miler - Rear red lights

Bike accessories & riding kits 

Sunscreen & sunglasses 

Bike repair kit & tubes 

Mobile phone 

Hydration packs & water bottles 

GPS/Computer/ HR monitor 

Chain links & tubes 

Windbreaker & gloves 

Shoes, socks & helmet 

Beanie & scarf 

Food & drinks 

Your race entry will include Lunch at Waterpoint #2/#3 (Malgas Ferry) and a Hamburger after finishing

ALL WATERPOINTS WILL HAVE THE FOLLOWING AVAILABLE:​

Smal potatoes 

Jelly babies 

Marshmellows 

Muffins 

Banana Bread 

Fruit variety 

Water 

Coke 

Enduren ​

Waterpoint 4 on the 100 Miler will only have WATER,COKE and ENDUREN

RACE RULES & INDEMNITIES

Shortest riding time wins, not necessarily first over the line. This is because of the 45min neutral zone at Malgas Ferry that can be spent at your discretion.

  • The routes will be marked.

  • Marshalls must be obeyed at all times.

  • 100 miler Participants may only receive help team support vehicle at Checkpoint #3

  • Any kind of assistance from any other source will lead to disqualification.

  • No littering is allowed on the route, at checkpoints or at the venue.

  • Please dispose of litter at the water points or in designated rubbish bins.

  • No smoking or lighting of fires is allowed on the course.

  • Offenders will be disqualified and may face a life time ban from future events.

  • The same goes for vandalism of any kind to property, plants and animals as you are riding through Nature reserves

  • The marked course must be followed by all participants.

  • Taking shortcuts will lead to disqualification.

  • Team members in the MTB  Race must stay within 2 minutes of each other. Failure to do so at any point in the race will lead to possible disqualification or time penalties.

  • Malagas Checkpoint #2/#3 Cut-Off is 13h30

  • Finish line Cut-Off is at 18h00

  • Race support will be withdrawn at 19h00.

  • No helmet No ride

INDEMNITIES TO BE DONE  ON ENTRY PORTAL.

SUPPORT

The following support services will be provided:

 

Emergency Medical services.

200 MILER 5 x water points on route with water, energy drink and eats ( 65km / 98km(CP1) / 158km / 199km(CP2) / 260km(CP3- Malgas ferry)

100 MILER 6 x water points on route with water, energy drink and eats.(35km/65km/100km/118km/130km/145km)

60 MILER 4 x waterpoints on route with water, energy drink and eats.(35km/48km/75km/85km)

25 MILER 1 x waterpoint on route with water, energy drink and eats. (28km)

Breakfast Brunch Roosterkoek at Malgas and Hamburger at finish for all riders.

Sweeper vehicles.

Lube Table at Malgas ferry

FREE BIKE WASH AND LUBE AT THE FINISH LINE WHILE YOU ENJOY A BEER!

Results will be made available on the Mobii website LIVE  or as soon as possible.

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